Everyone who is new to business needs to practice summarising a meeting before going into a live situation, as there are two stages to summarising a business meeting (see our previous article How to summarise a business meeting into the minutes of meeting):
- During The Meeting: Where you jot down quick, summarised meeting notes of everything that was said. It is the most intense, in terms of time pressure, because you often do not have the luxury of asking them to stop, go back and repeat what was said, just so that you can get it all down correctly in your meeting notes.
- After The Meeting: Where you re-summarise and re-organise those notes, into the final summary for the Minutes of Meeting. This stage is intense in terms of the need for accuracy, whilst being as brief, yet as clear as possible.
Many, especially those who are new to Business English, find the prospect of doing that in a live business situation daunting because there is just so much going on at once (listening to what is being said, understanding and processing it, providing input and taking notes), not to mention the stress of potentially getting it wrong and sending out something that is not perfect.
The best thing, therefore, would be to first practice it in a safe, controlled environment, which is why I’ve put together my next video series: Practicing Summarising: Meeting Discussions
This series will allow you to practice summarising a meeting into meeting notes and then into the minutes of a meeting in 15 short videos (pause, rewind and double-check, as you need to and all at your own pace). I’ve also included possible summary answers after each section, to compare yours to, as a best practice reference.
You will practice:
1. Listening and taking meeting notes
2. Using the full transcript (what was said as text) to ensure that you got down everything important
3. Comparing your meeting notes to our recommended (reference) answer
4. Then, summarising them a second time for your Minutes of Meeting to be emailed out to all attendees, after the meeting
5. Comparing your Minutes of Meeting wording to our recommended (reference) answer.
The series will cover the following business departments and focus areas, as well as a number of different job title functions.
The first video in the series is of an IT Meeting with the IT Manager speaking:
To watch the other 10 videos in this series, as they are published (two a week) please subscribe to our YouTube channel by clicking on this link
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